Integration of artificial intelligence (AI) into the planning and management of records in open and distance learning (ODL) institutions represents a transformative shift towards efficiency, effectiveness, and innovation. As a result, this study aims to dig into the ever-changing landscape of records management practices in the age of AI by conducting a critical analysis of existing trends, effective techniques, and potential future developments. This study examined the integration of artificial intelligence into the planning and management of records in Nigerian open and distance learning (ODL) institutions. This paper uses a narrative review method to analyze current records management practices, future AI directions, data security benefits, policy considerations, ethical considerations, and the challenges in open and distance learning institutions. Artificial intelligence (AI) has significantly improved record planning and management in Nigerian decentralized open and distance learning (ODL) institutions. However, ethical use, privacy protection, and compliance with privacy legislation remain challenges.

Open and distance learning institutions should use AI technology to improve automated data management, forecast trends, and guide decision-making. AI technology can also help with records administration, allowing data-driven decisions about enrollment, course development, resource allocation, and academic support services for open and distance learning institutions. AI technology may also provide strong security measures to protect sensitive student information while adhering to data privacy rules, ensuring data security and access.

In conclusion, Open and Distance Learning institutions are integrating AI into records management, aiming to improve efficiency, innovation, and ethical considerations. Successful implementation requires strategic planning, infrastructure investment, and industry collaboration.